The Pension and Statistics Unit of the Registry was established in November 2007 in the Directorate of Establishment and Human Resource and moved to the Registrar’s Office in February 2009.

It is currrently headed by Mr. Mathew Odunlade Ayoola, JP (Deputy Registrar).

Activities of the Unit

The Mandate of the Pension and Statistics Unit include the following:

  • Updating and keeping staff records and statistics

  • Preparing periodic reports on staff records and statistics

  • Handling of pension and gratuity matters

  • Preparation and processing of relevant papers on staff disengagement

  • In fulfilling the above mandate the schedule of duties of officers in the Unit include the following:

  • Daily interaction with serving and retired staff;

  • Preparation of staff Nominal Roll to be forwarded to the National Pension Commission, Abuja on a quarterly or yearly basis;

  • Preparation and publication of list of staff due for retirement in a given year;

  • Maintaining close contact with Pension Fund Administrators; and

  • Liaising with the following agencies as regards its mandate:

    • National Pension Commission, Abuja on matters concerning Staff Contributory Pension Scheme

    • Federal Ministry of Education on the settlement of deceased staff death benefit

    • Office of the Head of Service of the Federation as regards payment of Group Life Insurance Death Benefit of deceased staff.

    Other Information

    a) Retirement

    The Pension and Statistics Unit of the Registry facilitates the attendance of University staff at the yearly pre-retirement workshop organized by the National Pension Commission to prepare staff for the verification and enrolment exercise. Further, it is compulsory for staff due for retirement to attend the verification/ enrolment exercise a year before the year they are due for retirement.Staff are expected to come to the verification/ enrolment centres with the originals of the underlisted documents for sighting while photocopies (on A4 paper) of same documents are submitted during the exercise.

  • Letter of First Appointment

  • Evidence of Transfer of Service and Acceptance (where applicable)

  • Birth Certificate or Declaration of Age

  • Letter/Evidence of Promotion to the Grade Level as at June 2004

  • Letter/Evidence of all Promotions obtained from 2004 to date

  • Letter of Introduction from the University

  • Staff Identity Card

  • Letter/Evidence of Retirement (Applicable to those who have retired Mandatorily/Disengaged/Termination and yet to enroll with the Commission.

  • Letter of Indemnity from the University stating non-payment of Retirement Benefits (Applicable to those who retired/disengaged before 2009)

  • Evidence of registration with a Pension Fund Administrator indicating Retirement Savings Account Personal Identification Number (PIN).

  • The success rate of Federal University of Technology, Akure staff at the verification/enrolment exercises is mostly 100% over the years.

    b) Deceased Staff

    When a staff dies, the next-of-kin is expected to complete twelve copies of the staff leaving clearance on behalf of the deceased.Further, the next-of-kin should visit the Pension and Statistics Unit of the Registry with the following documents.

  • Medical Certificate of Death

  • Certificate of Registration of Death

  • Police Report (in case of accidental death)

  • Burial Warrant issued by Local Government Council

  • Evidence of Burial issued by Imam or Pastor or Village Head

  • Letter of First Appointment

  • Letter of Last Promotion

  • Payslips for June 2004, January 2007, June 2010, December 2013, December 2016 and last three payslips before death.

  • Letter of Administration (without will)

  • Certificate of Registration with Pension Fund Administrator (PFA)

  • Four coloured Passport Photographs of the deceased.

  • Affidavit of Next-of-kin

  • Affidavit in support of Next-of-kin.

  • Thereafter, the Pension and Statistics Unit of the University will complete the Federal Ministry of Education Life Insurance Claim Form on behalf of the next-of-kin and forward it to the Pensions and Industrial Relations Department of the Federal Ministry of Education, Abuja or the Office of the Head of Service of the Federation.The National Pension Commission (PenCom) Death Notification Form will also be completed on behalf of the next-of-kin who will take it to the Pension Fund Administrator of the deceased by hand with a letter of Introduction from the University.

    c) Pensioners under the Old Scheme

    University staff that retired before the advent of the Contributory Pension Scheme are classified as pensioners under the old scheme.The Pension and Statistics Unit has been working with pensioners under the old scheme, preparing them for the various verification exercises.The Unit cooperates with the Pension Transitional Arrangement Directorate (PTAD) established in 2013 to oversee the affairs of pensioners under the old scheme resulting in the regular payment of their monthly stipends.

    Brief Information on the Members of Staff of the Unit

    The Head of Unit

    Name: Mr. Mathew Odunlade Ayoola, JP (Deputy Registrar)

    Phone Numbers: 07055385884; 08144847853; 08033918405

    Email Addresses: [email protected]

    Other Members of Staff

    i) Mr. Akinbola Omiyale (Principal Assistant Registrar)

    Phone Number: 08067182183

    Email Address: [email protected]

    ii) Mr. Osmond Divine Orukpe (Principal Computer Operator)

    Phone Number:08035015487; 08077675888

    Email Address: [email protected]

    iii) Mrs. Omolola Adenike Gbadamosi (Principal Confidential Secretary)

    Phone Number:08062389887

    Email Address: [email protected]