SENATE MATTERS AND ADMISSIONS OFFICE (SMAO)
The Senate Matters and Admissions Office under the Registry of the University is responsible for servicing the following Committees and Sub-Committees:
The Senate Matters and Admissions Officer is responsible to the Registrar for the day-to-day administration and coordination of the activities of the Units in the Office.
COMMITTEE OF DEANS
This is a statutory body charged with the following terms of reference:
The Unit performs the following functions in respect of the Committee of Deans:
ACADEMIC MATTERS SUB-COMMITTEE
This is a Sub-Committee of the Committee of Deans charged with the responsibility of considering all new or revised academic programmes from schools. It complements the efforts of the Academic Planning Sub-Committee, where policies and criteria for academic development are formulated.
Being a Sub-Committee of the Committee of Deans, it takes and considers papers on behalf of the Committee of Deans, papers processed to this Sub-Committee are expected to have been considered by Development Committee if there are financial implications and would there from be processed further to Business Committee en route Senate.
The following information is expected to be provided in the recommendation for new programmes:
BUSINESS COMMITTEE OF SENATE
The Business Committee of Senate is usually described as the clearing house for Senate. All matters processed to Senate must pass through the Committee which would make appropriate recommendations and comments where necessary.
Recommendations are also received directly from Board of the Postgraduate School, Appointments and Promotions Committee, as well as from School Boards (i.e. Boards of Studies Minutes). Minutes of Boards of Studies are approved and reports forwarded to Senate on them. Applications for leave of absence for more than two semesters, reinstatement/withdrawal of studentship, institution of prizes, naming of lecture theatres and endowment of chair are the exclusive prerogatives of Senate and should be extracted from the minutes and processed further through the Committee of Deans to Senate for ratification.
Senate is the final approving statutory body on academic matters. It is the terminal point for such matters and any approval made at this point automatically becomes a decision for implementation. Senate also considers other recommendations from the Appointments and Promotions Committee and other matters referred to it by the Vice-Chancellor, the Pro-Chancellor or the Council.
Senate Ad-Hoc Committees: these are Committees constituted for specific purposes i.e. to address urgent issues and make recommendations to Senate for consideration and approval. They operate by deadlines and are not statutory but terminate with the assignments.
Membership of such Committees could be drawn from Senate while members of staff who are not Senate members may be co-opted.
The Admissions Section of the Unit carries out admission processes and deal primarily with monitoring and coordination of students admissions to degree programmes and transfer from other Universities.
The Unit ensures strict compliance with the various guidelines on admission as laid down by Senate from time to time. It also processes applications for change of course from one School/Department to the other and recommendations for dismissal and withdrawal of students who used cancelled or forged school certificate for admission.
The Senate Matters and Admissions Officer serves as the Secretary to the University Admissions Committee.
The following activities are carried out by the Unit: